Summary
Protoverify is a background verification platform for Indian employers. It checks identity, address, employment, education, court and police records and more, for white-collar staff, blue-collar and gig workers and senior hires, so companies can hire fast without hiring the wrong person.
Ailoitte handled the full build of the background verification software: the HR web app, the candidate mobile app, the verification workflow, analytics and a secure API layer. Background checks now run 35% faster, and one platform covers 12 check types across 13 industries.
About Protoverify
Protoverify helps employers verify people before they hire them: employees, gig workers, tenants, vendors and business partners. Its checks cover personal, educational, professional and criminal history, from Aadhaar and PAN to court records, police verification, drug tests and social media checks.
It sells five packages (All key checks, White collar, Blue collar, Senior executive and key hire, and Customized) to retail, FMCG, ecommerce, education, manufacturing, telecom, hospitality, staffing, the on-demand economy, healthcare, pharma, real money gaming and IT.
As an HR software development company, Ailoitte has built other hiring products, including the Apuphi AI recruitment platform and the Jobwala job marketplace. See our custom HR software development work.
Why Background Checks Needed a Platform, Not Paperwork
Background checks in India were slow, manual and chased over email. Every day a check took was a day a new hire could not start, and every missed discrepancy was a risk for the employer.
Slow, Manual Checks
Documents came in by email, were checked by hand and tracked in spreadsheets, so turnaround times slipped.
Two Very Different Users
HR teams needed control and reports, while candidates needed a simple way to submit documents from a phone.
Many Check Types, One Flow
ID, address, employment, education, court, police and bank checks each follow their own rules and sources.
Sensitive Personal Data
Aadhaar, PAN, bank and criminal record data had to be collected with consent and stored securely.
The Solution: Background Verification Software for HR Teams and Candidates
We built Protoverify as one workflow from invite to report. As in most custom HR software development, the gains came from automating the steps people used to chase by email.
Twelve Checks in One Workflow
HR teams pick a package or build their own from 12 checks, and the platform routes each one to the right source and verifier.
- Identity (Aadhaar, PAN, voter ID, photo ID) and bank account checks
- Permanent and current address, employment, education and reference checks
- Court records, police verification, global database, social media and drug tests
Candidate Mobile App
Candidates get a link, then upload documents, enter details and sign consent from their phone, with a step tracker that shows what is done and what is pending.
- Aadhaar, PAN, bank, licence, address and education steps
- E-signature for consent
- WhatsApp and email reminders to finish pending steps
HR Dashboard and Analytics
HR sees pending and completed verifications, credits used, applicant trends, cases by severity and each candidate's progress in real time.
- Cases by severity: clear, minor or major discrepancy, unable to verify
- Custom reports and dashboards
- Credit-based usage tracking
Automated Verification Workflow
Checks move from intake to verification to report automatically, with alerts when a document is missing or a discrepancy needs a human decision.
Admin Panel and Developer Platform
An admin panel manages clients, packages and pricing, and secure REST APIs let employers plug checks into their own HR and hiring systems.
Built for Blue-Collar and Gig Hiring
Fast, mobile-first checks suit high-volume hiring for delivery, retail and on-demand roles, where speed to start matters most. See our AI recruitment automation work.
One Verification Platform for Every Kind of Hire
The same platform serves a startup verifying ten hires and a staffing company verifying thousands, from a white-collar employment check to a gig worker's address and ID. It is pre employment screening software built for India's volume.
- Angular web app for HR and admins
- Flutter candidate app for Android and iOS
- Node.js microservices with REST APIs
- PostgreSQL data on AWS with encryption and access controls
How the Platform Is Built
Microservices handle each check type, so new checks and data sources can be added without slowing the rest of the platform.
HR Web App
Angular app for invites, packages, reports and analytics.
Candidate App
Flutter app for document upload, consent and step tracking.
Verification Services
Node.js microservices for identity, address, employment, education and record checks.
API Layer
Secure REST APIs for employers and HR systems.
Data
PostgreSQL for cases, documents and audit trails.
Cloud
AWS hosting with encryption, backups and monitoring.
Where AI Fits in Background Verification
Verification is document-heavy and rule-heavy, which makes it a strong fit for AI. These are the patterns Ailoitte builds for HR and verification platforms, each linked to the work behind it.
What Protoverify Delivers for Employers
Employers now invite, verify and report from one platform, and candidates finish their part from a phone.
Faster Background Checks
Automation and the candidate app remove most of the waiting.
Check Types in One Flow
From Aadhaar and address to court records and drug tests.
Industries Served
From retail and FMCG to healthcare, gaming and IT.
Dashboard for HR
Pending, completed and flagged cases, live.
Figures from protoverify.com, last updated .
Why Employers Need Faster, Smarter Background Checks
Discrepancies still turn up in a steady share of hires, identity fraud is rising and India’s new data rules raise the bar for handling personal data. That is the demand background verification software serves.
Gig Hires Carry More Risk
5.61% of on-demand and gig hires in India showed discrepancies in H1 FY26, against 4.33% of white-collar hires, led by address and identity issues.
Source: AuthBridge Workforce Fraud Files H1 FY26, February 2026Discrepancies Are Common Worldwide
More than three in four employers found candidate discrepancies in the past year, and about one in six had already faced identity fraud in hiring.
Source: HireRight 2025 Global Benchmark Report, September 2025India Tightens Data Rules
Under the DPDP Rules notified in November 2025, organisations must send a detailed personal data breach report within 72 hours, with most duties phased in over 18 months.
Source: Ministry of Electronics and IT, DPDP Rules 2025, via Storyboard18, November 2025
India
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