Business, Development, Fundamentals, Project Management, Scrum Tuesday July 27, 2021

Task management v/s project management – the difference between them

It’s your best friend’s wedding anniversary, and being his close friend, you have to plan the best anniversary party. To plan a party, you will need to choose the place, arrange various events, send out invitations, and a slew of other tasks.

In the above scenario, planning the party is your project, and the remaining actions you have to perform are your tasks.

The same thing goes with an office environment. Consider a project of app development you are working on. Building a strategy, front-end development, back-end development, UI/UX, testing, and more are all required. Here, building the app is the project and the rest are the tasks that need to be performed to complete this project.

This blog article will help you identify the major similarities and distinctions between task and project management, as well as some strategies for putting them to work for you.

In this article, we’ll look at:   What is project management?What is task management?Difference between bothHow can MeisterTask help you manage projects and tasks?Conclusion

To understand the difference between project management and task management, you must first understand these ideas. Many managers don’t know the difference between projects and tasks, which makes things more difficult for everyone.

What is project management?

“Project management is the use of processes, knowledge, methods, skills, and techniques to achieve particular project objectives. Final outputs are restricted by a finite timeframe and budget in project management.”

Project management includes the following steps:

  • Initiating
  • Planning
  • Executing
  • Monitoring
  • Controlling
  • Closing

Projects have specific beginning and end dates as well as precise success criteria. Repeated tasks are rare in project management, and the strategic project planning process is more comprehensive. Cost, scope, timelines, and available resources are all things that a project manager needs to consider.

Projects often have project managers to manage the complexity of projects and ensure that everything has to be done on time. These individuals are accountable for the project’s seamless operation and adaptation to any difficulties that emerge. They are responsible for allocating tasks to the project team.

The objective of the project can be achieved by breaking down the project deliverables into separate tasks that are allocated to project team members. The successful completion of every individual task hence contributes to the overall project goal. 

What is task management?

Until now, we’ve thought of tasks as sub-sections of projects, but this isn’t always the case. Apart from project-based tasks, there are still many important things that need to be considered and achieved daily. Hence, the process of planning, scheduling, and executing such activities are known as task management.

In general, task management refers to any activity that is not part of a project’s scope of work. The task comes in different forms such as an email from your colleague with “can you review this quickly?” is however a task. ‘Preparing a weekly report or plan for your daily work’ is again a simple task. From the above examples, we can see that the range of the task operations is virtually unlimited, according to the very broad definition of the task.

However, when it comes to managing tasks that fall beyond the boundaries of projects, many organizations make a mistake. This is because task management is often considered an informal process that doesn’t include scheduling or managing the activities according to specified frameworks.

Now, what’s the difference between them?

There is one major thing that sets task management and project management apart is task dependencies.

Let’s speak about party planning once more to illustrate what task dependencies are. Once you’ve decided on a party venue, you’ll undoubtedly send out invitations. It would be pointless to send them earlier because you’ll have to call everyone again to inform them of the location. In this scenario, it may be a small inconvenience as the tasks were dependent on each other.

In project management, there are plenty of tasks that require other tasks to be completed. Hence, we can say that tasks are dependent on the case of project management. However, it is not the case in task management.

How can MeisterTask help you manage projects?

Meister task is an easy tool to use and understand the terms of management. It provides various valuable benefits by delivering the perfect features that the project managers need. Meister task serves a clear understanding of tasks needed to be completed for a project and gives detailed clarity to the project members as well.

Here are some features of MeisterTask that enable you to manage the projects effectively.

Kanban boards

Here, the Kanban-style project boards are fully customizable. It contains unlimited sections, tags, checklists, and filters as well. You can easily set your requirements according to the project.

Unlimited sections

The Meister task provides unlimited sections to work upon. You are free to create as many sections as you want and can arrange them the way you like.

Filters

Here is another feature that helps you understand the task most effectively by filtering tag, due date, assignee, status, or schedule.

Timeline

You can place the due date of all the project tasks and see them all together in a calendars format.

Automation

Meister task automation does the heavy lifting of the workflow. This feature reduces manual labor and directs your team’s attention towards the most important taste.

Recurring Tasks

Here is a good feature of setting up a place for a recurring task if you need to perform them regularly. Hence, this saves your time and helps you manage the project more effectively.

How can MeisterTask help you manage tasks?

The quality and efficiency of your work are substantially enhanced by utilizing a dedicated task management application like MeisterTask. This tool functions perfectly with all the managed tasks.

Using MeisterTask as a specialized task management software has several advantages:

Tags

Tags can help you organize your assignments by priority, category, client, or anything else. In creating your system, you may be as creative as you want.

Attachments

You can attach files or images up to 200MB directly to tasks. You don’t need to browse email or any other tool to attach files or images. MeisterTask provides you everything in one place. 

Multiple checklists

Multiple tasks checklists help you achieve more! The use of a Checklist can assist in guaranteeing that activities are completed accurately and completely. Checklists give detail for each stage of a process, allowing you to stay organized.

Due dates

You may specify due dates for your tasks in MeisterTask, which gives you an overview of when each work has to be done.

You can learn more about MeisterTask on their website.

Conclusion

To conclude, MeisterTask is ideal for a wide range of projects and tasks. This user-friendly application has all of the features that make your workflow smooth, accurate, and effective. Furthermore, MeisterTask is so simple that no onboarding is required to get you and your team up and running. Simply sign up, invite your team, and see how project and tasks management can be fun, effective, and productive.

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